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The Drive is the central file browser in Commenda. It shows every document stored against an entity or across your whole company, organized into a consistent folder tree that mirrors how tax, compliance, and governance work actually happens.

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Views

The drive has two top-level views:
  • Entity view — the full folder tree for a single entity, with tag-based filters and dynamic folders (per person, per service request).
  • Company view — a roll-up of every entity in the company so you can see all documents from a single pane.
Switch between them from the selector at the top of the drive.

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The folder tree

Every entity is provisioned with the same base taxonomy the first time it’s created, so documents always land in a predictable place: Some folders (Key Persons, Service Request) generate child folders dynamically based on your data — each new director or service request gets its own folder automatically.

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Custom folders

You can create your own folders anywhere in the tree if the default structure doesn’t fit. Right-click a folder and choose New folder, or use the + Folder button in the toolbar. Custom folders can be nested, renamed, moved, and deleted just like standard ones.

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File placements

Files in Commenda can appear in more than one place at once — for example, a single tax filing can sit in both the Direct Tax folder and a Service Request folder. These are called placements. Renaming or moving a placement only affects that one copy; the underlying file is still one file with one version history.

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Organizing files

From the drive you can:
  • Rename a file or folder.
  • Move files to a different folder using drag-and-drop or the Move to action.
  • Download individual files, multiple files, or entire folders as a zip archive.
  • Trash files and folders. See Trash and restore.
  • Tag files with fiscal year, period, jurisdiction, tax type, and document type. See Tagging and filtering documents.
Most actions support bulk selection — hold Shift or Cmd/Ctrl to select multiple files and act on them at once. The search bar at the top of the drive searches file names across every entity in the company. Results include the file, the folder it lives in, and its tags so you can jump directly to it.

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Trash and restore

Deleting a file or folder moves it to Trash rather than destroying it. From the Trash view you can:
  • Restore a file or folder to its original location.
  • Permanently delete items you no longer need.
  • Preview what will be deleted before acting on a folder — Commenda shows how many files and subfolders are inside.
Deleting a folder trashes everything it contains. Restoring the folder brings its contents back with it.

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Bulk download

Select one or more files or folders and choose Download to get a zip archive. For large selections, Commenda generates the archive in the background and emails you a link when it’s ready.