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Documentation Index

Fetch the complete documentation index at: https://docs.commenda.io/llms.txt

Use this file to discover all available pages before exploring further.

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Overview

The Documents API manages business entity documents organized by category, including formation documents, tax certificates, compliance filings, financial records, and contracts. Documents support time-sensitive periods, version control, and service request associations.

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Core endpoints

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List documents

Get all documents for a business entity. 
GET /business-entity/:businessEntityId/documents
Path parameters
ParameterTypeDescription
businessEntityIdintegerUnique identifier for the business entity
Response 
{
  "documents": [
    {
      "id": 123,
      "documentType": "FORMATION_DOCUMENT",
      "documentSubType": "CertificateOfIncorporation",
      "documentName": "Certificate of Incorporation",
      "fileId": "file_abc123",
      "fileName": "Certificate_of_Incorporation.pdf",
      "effectiveStartDate": "2020-01-15",
      "effectiveEndDate": null,
      "serviceRequestId": null,
      "createdAt": "2020-01-15T10:00:00Z"
    }
  ],
  "count": 1
}

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Create document

Add a new document to a business entity. 
POST /business-entity/:businessEntityId/documents
Path parameters
ParameterTypeDescription
businessEntityIdintegerBusiness entity ID
Request body 
{
  "documentType": "FORMATION_DOCUMENT",
  "documentSubType": "CertificateOfIncorporation",
  "fileId": "file_abc123",
  "effectiveStartDate": "2020-01-15",
  "serviceRequestId": 456
}
Response 
{
  "document": {
    "id": 123,
    "documentType": "FORMATION_DOCUMENT",
    "documentSubType": "CertificateOfIncorporation",
    "fileId": "file_abc123"
  }
}

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Update document

Update an existing document. 
POST /business-entity/:businessEntityId/documents/:documentId
Path parameters
ParameterTypeDescription
businessEntityIdintegerBusiness entity ID
documentIdintegerDocument ID
Request body 
{
  "effectiveStartDate": "2020-01-15",
  "effectiveEndDate": "2025-12-31",
  "serviceRequestId": 456
}
Response Returns 200 OK on success.

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Supported documents

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Get supported document types

Get all document types available for a business entity. 
GET /business-entity/:businessEntityId/documents/supported
Path parameters
ParameterTypeDescription
businessEntityIdintegerBusiness entity ID
Response 
{
  "supportedDocumentTypes": [
    {
      "documentName": "Certificate of Incorporation",
      "documentType": "FORMATION_DOCUMENT",
      "documentSubType": "CertificateOfIncorporation",
      "country": "US",
      "jurisdiction": null,
      "corporationType": "C_CORP",
      "isTimeSensitive": false,
      "isUnique": true,
      "canBeAddedByAddDocument": true
    }
  ]
}

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Document categories

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Formation documents

Company formation and incorporation documents:
  • Certificate of Incorporation: Official incorporation certificate
  • Articles of Incorporation: Corporate charter
  • Bylaws: Corporate governance rules
  • Operating Agreement: LLC governance document
  • Memorandum of Association: Company constitution
  • Articles of Association: Shareholder rights and obligations

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Tax and compliance documents

Tax registration and compliance certificates:
  • EIN Letter: IRS Employer Identification Number confirmation
  • Tax Registration Certificate: State/national tax registration
  • VAT Certificate: VAT/GST registration certificate
  • PAYE Certificate: Payroll tax registration
  • PF Registration: Provident fund registration
  • ESIC Registration: Employee insurance registration

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Financial records

Financial statements and accounting documents:
  • Balance Sheet: Statement of financial position
  • Income Statement: Profit and loss statement
  • Cash Flow Statement: Cash flow analysis
  • Bank Statements: Monthly bank account statements
  • Card Statements: Credit card statements
  • Audit Reports: Annual audit documents

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Shareholder documents

Shareholder and equity-related documents:
  • Share Certificates: Stock ownership certificates
  • Share Purchase Agreement: Equity transfer agreements
  • Board Resolutions: Board meeting minutes
  • Shareholder Resolutions: Shareholder meeting minutes
  • Stock Option Plans: Employee equity plans

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Contracts and agreements

Business contracts and legal agreements:
  • Lease Agreement: Office rental contracts
  • Service Agreements: Vendor contracts
  • Employment Agreements: Employee contracts
  • Partnership Agreements: Business partnership documents

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Miscellaneous

Other business documents:
  • Utility Bills: Proof of address documents
  • Office Photos: Physical location verification
  • Director Identification: Director ID documents
  • Company Profile: Business information summaries

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Document properties

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Time-sensitive documents

Some documents have effective date ranges:
  • effectiveStartDate: When the document becomes valid
  • effectiveEndDate: When the document expires (optional)
Examples: Tax returns (fiscal year), financial statements (period), audit reports (year)

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Unique documents

Some document types can only exist once per entity:
  • isUnique: true: Only one instance allowed (e.g., Certificate of Incorporation)
  • isUnique: false: Multiple versions allowed (e.g., Board Resolutions)

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Service request association

Documents can be linked to service requests:
  • serviceRequestId: Associates document with a specific service request
  • Enables tracking of documents generated through compliance workflows

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Jurisdiction-specific documents

Document types vary by country and entity type:

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United States (C-Corp, LLC)

  • Certificate of Incorporation
  • EIN Confirmation Letter
  • State tax registration certificates
  • Annual reports
  • Franchise tax filings

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India (Pvt Ltd, LLP)

  • Certificate of Incorporation
  • PAN Card
  • GST Certificate
  • TAN Document
  • Annual audit reports

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United Kingdom (Ltd)

  • Certificate of Incorporation
  • Memorandum of Association
  • VAT Certificate
  • PAYE Reference Letter
  • HMRC UTR Letter

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Singapore (Pte Ltd, LLP)

  • Certificate of Incorporation
  • GST Certificate
  • CPF Activation Letter
  • Articles of Association

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Canada (Corporation)

  • Certificate of Incorporation
  • CRA Business Number Confirmation
  • Articles of Incorporation
  • Initial Return

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UAE (Free Zone Company)

  • Trade License Certificate
  • TRN Letter
  • Employer Establishment Card

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Australia (Pty Ltd)

  • Certificate of Incorporation
  • Company Constitution
  • Director’s Consent

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Germany (GmbH)

  • Notarial Deed of Incorporation
  • Commercial Register Extract
  • Shareholder List

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France (SAS)

  • Extrait Kbis
  • Articles of Association (Statuts)
  • Shareholders’ Agreement

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File management

Documents reference files stored in the Files API:
  1. Upload file using Files API to get fileId
  2. Create document record with fileId reference
  3. Document metadata stored separately from file content